Bell Property Management

Our Services

Administrative Services

Assistance acquiring Master Insurance Policies from licensed and established Insurance Brokers and Agents.
Processing all insurance claims for review by Board of Directors and submission of approved claims.
Production and distribution of required notices for General Membership and Annual Meetings of the HOA membership.
Documentation of reported homeowner violations for review and action by the Board of Directors.
Prepares - as the Board directs - Letters of Notification regarding violations of the HOA's Rules and CC&R's
Maintenance of files and correspondence necessary for implementation of the Board directives.
Compilation of current homeowner name and address listings.
Receipt and processing of all telephone inquiries in a timely and professional manner.
Prompt and professional resolution Board and homeowner maintenance requests.
Maintain all correspondence, documents, vendor, and general files relating to the operation and management of the Association activities in such manner, as the Board directs.

Management Services

Operation of a 24–hour emergency telephone service. All calls responded to by an experienced property manager.
Regular On Site Property Inspections to identify any common areas requiring maintenance or repair.
Assistance in acquiring bids and quotations for the repair and maintenance of Association's common area.
Verification of all vendor Worker's Compensation, and General Liability insurance policies, as well as, compliance with necessary state licensing requirements.
Receipt, review and approval of vendor invoices.
Supervision of vendor obligations for recurring service and compliance with the contractual obligations.
Assistance in drafting, adopting, and revising rules and regulations which the Board deems necessary and prudent.
Assistance in forming and directing committees as may be required for the efficient operation of the Association.
Cooperation with the Board and its counsel regarding any proposed or pending litigation and including retention of Legal Counsel necessary to protect the Association's interests.

Financial Services

Financial Services Management Services, including: Monthly Financial Statements, Balance Sheets, Bank Reconciliations, Income and Expense Reports, Check Registers, Budget Comparison Reports, General Ledgers, Delinquency Reports, Reserve Account Status, and distribution of monthly billing to homeowners.
Collection and deposit of all funds received on behalf of the Association in a bank account held in the name of the Association.
Preparation of checks for signature and mailing by the Board.
Coordination with the Associations Certified Public Accountants to prepare annual tax returns and audits.
Prepare checks for signature and mailing.
Coordinate with the associations CPA to prepare annual tax returns and audits.
Preparation of annual 1099's, W-2's and Pro Forma budget. Compilation of information to appropriate vendor for preparation of Annual Reserve Study.
Enforcement of the Associations collection policy.